Registrar Processing Turnaround Times
by Kari Doring
PLEASE LOOK AT CALENDAR FOR UPCOMING DEADLINES
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Weekly Turnaround Times for Registrar
Updates:
*
There is an issue with students accepting CLEP/AP credit at the moment and students have to go directly to this website to accept the credit: https://ssbprod.utsa.edu/BannerExtensibility/customPage/page/TestingServi...
*
Drop deadline (Today- March 30, 2026)
*
Registration for Fall opened today
*
Registration override code for Fall- DEA
Graduation Coordination
Graduation (Catch All- Email)
March 23, 2026
Graduation Application
March 30, 2026
Graduation Diploma
March 26,2026
Name Change Form
March 29, 2026
Contract to Graduate/Excess Fee Waivers
March 27, 2026
Tuition Rebate
March 26, 2026
Records
Student Records (Email)
March 24, 2026
Pre-Requisite Override
March 30, 2026
Residency
Residency
March 30, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 03/24/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
March 24, 2026
To Be Evaluated
March 24, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
*
Transcript processing (status of outgoing requests)
*
General Registration questions
*
Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
*
Diplomas
*
Graduation Applications
*
Tuition Rebates
*
Name & ID Change
*
C2G
Brenda Puente
Amy Howlett
Brandy A’Hearn
Kari Doring
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
*
Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Michelle Baland
Kari Doring
Class Schedule
Matt Keneson
Tiffany Robinson
Faculty & Instructor questions
Tiffany Robinson
Degree Works
Matt Keneson
Tiffany Robinson
Academic Calendars
Matt Keneson
Catalogs
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
[undefined]
2 days, 11 hours
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
[cid:image002.png@01DCC063.4959F600]
Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Summer 2026 International Application Deadline
April 1
Summer 2026 International Applicant Document Deadline
April 15
Summer 2026 Domestic Application Deadline
May1
Application Downloads
ApplyTexas
March 27, 2026
Common Application
Freshman
March 30, 2026
Transfer
March 30, 2026
Scarlet (ONL)
March 29, 2026
Test Score Downloads
SAT
March 26, 2026
ACT
March 18, 2026
AP
March 26, 2026
CLEP
March 12, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
Summer 2026
March 24, 2026 (application date)
Fall 2026
March 23, 2026 (application date)
Spring 2027
March 25, 2026 (application date)
ONL Programs
March 27, 2026 (application date) (9 applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Summer 2026
March 27, 2026
March 25, 2026
Fall 2026
March 23, 2026
March 23, 2026
Spring 2027
Caught Up
Caught Up
ONL
March 30, 2026
March 24, 2026 (5 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Summer 2026
Caught Up
March 17, 2026
Fall 2026
March 18, 2026
March 23, 2026
Spring 2027
Caught Up
March 26, 2026
Incoming Transcript & Document Dates
High School Transcripts
Apply email
March 30, 2026
Paper
March 30, 2026
TREx (EDI)
March 27, 2026
Parchment
March 30, 2026
CommonApp
March 30, 2026
Scribbles
March 30, 2026
SRAR
March 29, 2026
College Transcripts
National Student Clearinghouse
March 29, 2026
Military
March 27, 2026
Parchment
March 29, 2026
SPEEDE Electronic (EDI)
March 26, 2026
Apply email
March 29, 2026
Paper
March 29, 2026
Other
Application fee waivers
March 24, 2026
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Apply to UTSA: https://future.utsa.edu/apply/
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image001.png@01DCC062.EAE95340]
2 days, 11 hours
Pre‑Health Profession Events – Please Share with Your Students!
by Sonya San Miguel
Hello,
I hope you’re doing well! The Health Professions Office will be hosting several remaining Workshops and Events this semester designed to help students strengthen their career readiness and build confidence in their next steps.
For students pursuing pre‑health professions, these sessions can be especially helpful as they prepare for competitive applications, develop core professional skills, and gain clarity around academic and career planning. We would greatly appreciate your support in sharing these opportunities with your students. Please see events below:
* April 2 at 2PM - VMock Video Interview Workshop (For Pre-Nursing Students)
* April 6 at 4:30PM - Early Acceptance Programs Virtual Info Session: PT, Respiratory & Med Lab Sciences
* April 9 and April 13 at 5PM - Medical and Dental Application Planning Virtual Workshop for TMDSAS
* April 10 at 11AM - Joint Admission Medical Program (JAMP) Virtual Info Session and Advising
* April 16 at 5PM - Dental Application Planning Virtual Workshop for AADSAS
* April 20 at 5PM - Medical Schools Application Planning Virtual Workshop For AMCAS and AACOMAS
* May 1 at 10:30AM - JAMP Application Kick-off Open-House and Drop-in Advising
* May 15 at 11:30AM - Joint Admission Medical Program (JAMP) 'Be On Time' Application Virtual Workshop
Please Note: Students can register for Events in Handshake!
Thank you for helping us connect students with the resources they need to thrive. Please let me know if you have any questions.
Kind regards,
Sonya
Sonya San Miguel, MFA
Senior Career Consultant
Learner, Arranger, Restorative, Individualization, Significance
University Career Center | Health Professions Office
The University of Texas at San Antonio
Student Union 2.02.04 | 210-458-4589
One UTSA Circle, San Antonio, TX 78249
careercenter.utsa.edu
[cid:15ffda9a-92ce-45ba-95fa-60db206e883e]<https://www.utsa.edu/>
[cid:9b2d9cca-583b-4243-ade7-bb46807a29f3]<https://www.credly.com/badges/e0330a2c-a7ce-4815-b93e-0e364a4d099b/public...> [cid:4e2c1ddc-95c5-47c4-ba0e-c7819f32ab4d] <https://www.credly.com/badges/cb91a3a7-7b40-4421-a87d-06643cf6ca6f/public...>
2 days, 12 hours
Upcoming Career Events for Students – Please Share!
by Sonya San Miguel
Hello!
I hope you’re doing well! The University Career Center and their Campus Partners will be hosting a few more Career Labs for the semester that are designed to help students strengthen their career readiness by building career confidence. We would appreciate your support in sharing these opportunities with your students, especially those who may benefit from hands-on guidance. Career Labs and events are open to all majors. Please see events below:
*
Tech Forward Interview Prep with Employer Partner AMD
* March 31 at 2 PM
*
Should I Change My Major?
*
April 1 at 2PM
*
April 2 at 11AM (Virtual)
*
April 8 at 2PM
*
April 15 at 2PM
*
April 16 at 11AM (Virtual)
*
April 29 at 2PM
* April 30 at 11AM (Virtual)
*
Global Job & Internship Search
* April 3 at 2PM (Virtual)
*
On Campus Employment
*
April 8 at 10:30 AM
* April 29 at 2:00 PM
*
First-Gen Virtual Career Expo
*
April 15 at 12PM (Virtual)
Please Note: Students can register for all Career Labs and Events in Handshake or RowdyLink!
Thank you for helping us connect students with the resources they need to thrive. Please let me know if you have any questions.
Kind regards,
Sonya
Sonya San Miguel, MFA
Senior Career Consultant
Learner, Arranger, Restorative, Individualization, Significance
University Career Center | Health Professions Office
The University of Texas at San Antonio
Student Union 2.02.04 | 210-458-4589
One UTSA Circle, San Antonio, TX 78249
careercenter.utsa.edu
[cid:53c21b24-f065-462a-a7a9-b50d71b90650]<https://www.utsa.edu/>
[cid:b0e03436-865b-48bb-a411-fab56afacd4f]<https://www.credly.com/badges/e0330a2c-a7ce-4815-b93e-0e364a4d099b/public...> [cid:71aa2a69-5eba-430c-93eb-676757111aa6] <https://www.credly.com/badges/cb91a3a7-7b40-4421-a87d-06643cf6ca6f/public...>
2 days, 13 hours
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
[cid:image001.png@01DCBAE0.27A779C0]
Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Summer 2026 International Application Deadline
April 1
Summer 2026 International Applicant Document Deadline
April 15
Summer 2026 Domestic Application Deadline
May1
Application Downloads
ApplyTexas
March 19, 2026
Common Application
Freshman
March 23, 2026
Transfer
March 23, 2026
Scarlet (ONL)
March 23, 2026
Test Score Downloads
SAT
March 19, 2026
ACT
March 18, 2026
AP
March 23, 2026
CLEP
March 12, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
Summer 2026
March 18, 2026 (application date)
Fall 2026
March 16, 2026 (application date)
Spring 2027
March 18, 2026 (application date)
ONL Programs
March 20, 2026 (application date) (7 applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Summer 2026
March 18, 2026
March 17, 2026
Fall 2026
March 17, 2026
March 18, 2026
Spring 2027
March 21, 2026
March 18, 2026
ONL
Caught Up
March 18, 2026 (5 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Summer 2026
March 19, 2026
March 12, 2026
Fall 2026
March 5, 2026
February 9, 2026
Spring 2027
Caught Up
Caught Up
Incoming Transcript & Document Dates
High School Transcripts
Apply email
March 23, 2026
Paper
March 23, 2026
TREx (EDI)
March 23, 2026
Parchment
March 23, 2026
CommonApp
March 23, 2026
Scribbles
March 23, 2026
SRAR
March 22, 2026
College Transcripts
National Student Clearinghouse
March 23, 2026
Military
March 18, 2026
Parchment
March 23, 2026
SPEEDE Electronic (EDI)
March 23, 2026
Apply email
March 23, 2026
Paper
March 23, 2026
Other
Application fee waivers
March 18, 2026
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Apply to UTSA: https://future.utsa.edu/apply/
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image002.png@01DCBAE0.27A779C0]
1 week, 2 days
Re: Registrar Turn Around Times
by Matt Keneson
Hello all,
Just an update letting you know the schedule issue has been resolved. Those sections should be showing again.
Matt D. Keneson
Associate Registrar
Office of the Registrar
The University of Texas at San Antonio
https://www.utsa.edu/enrollment/departments/registrar.html
From: Kari Doring <kari.doring(a)utsa.edu>
Sent: Monday, March 23, 2026 9:38 AM
To: Angelica Barrera <angelica.barrera(a)utsa.edu>; Brandy Garcia <brandy.garcia(a)utsa.edu>; Estefania Fuentes-Gonzalez <estefania.fuentes-gonzalez(a)utsa.edu>; JoAnna Rodriguez <JoAnna.Rodriguez(a)utsa.edu>; Yessica Montes <yessica.montes(a)utsa.edu>; Morgan Beard <morgan.beard(a)utsa.edu>; Tallya T. Reaux <Tallya.Reaux(a)utsa.edu>; Diana S. Martinez (Financial Aid) <Diana.Martinez1(a)utsa.edu>; OneStop Managers <OneStopManagers(a)utsa.edu>; advising(a)lists.it.utsa.edu; Lauren Smith <Lauren.Smith(a)utsa.edu>
Cc: Chronika Winn <chronika.winn(a)utsa.edu>; Tiffany Robinson <tiffany.robinson(a)utsa.edu>; Amanda Garcia <amanda.garcia(a)utsa.edu>; Matt Keneson <Matt.Keneson(a)utsa.edu>; Colin Howlett <Colin.Howlett(a)utsa.edu>; Brenda Puente <brenda.puente(a)utsa.edu>; Brandy A'Hearn <brandy.ahearn(a)utsa.edu>; Amy Howlett <amy.howlett(a)utsa.edu>; Diane Mendiola <Diane.Mendiola(a)utsa.edu>; Francine Barrera <Francine.Barrera(a)utsa.edu>; Michelle Baland <Michelle.Baland(a)utsa.edu>; Vicente Hernandez <Vince.Hernandez(a)utsa.edu>
Subject: Registrar Turn Around Times
PLEASE LOOK AT CALENDAR FOR UPCOMING DEADLINES
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Weekly Turnaround Times for Registrar
Reminders
March 30- Drop Deadline (16 week)
Schedule Update- There are reports that some full sections in Summer 2026 are no longer appearing in the online schedule of classes. It appears to be impacting sections that do not have a waitlist option (WL cap of 0). This means our "lab-lecture" sections that have linked lab sections are disappearing since waitlisting is handled through the lab sections only. We have contacted Ellucian to confirm if this is a new setting that we can modify. In the meantime- If the course is a linked-lecture and lab situation please have the student select the View linked button to see the information about the lab-lecture info.
Graduation Coordination
Graduation (Catch All- Email)
March 20, 2026
Graduation Application
March 20, 2026
Graduation Diploma
March 20,2026
Name Change Form
March 20, 2026
Contract to Graduate/Excess Fee Waivers
March 23, 2026
Tuition Rebate
March 21, 2026
Records
Student Records (Email)
March 11, 2026
Pre-Requisite Override
March 20, 2026
Residency
Residency
March 20, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 03/19/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
March 17, 2026
To Be Evaluated
March 19, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
* Transcript processing (status of outgoing requests)
* General Registration questions
* Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
* Diplomas
* Graduation Applications
* Tuition Rebates
* Name & ID Change
* C2G
Brenda Puente
Amy Howlett
Brandy A'Hearn
Kari Doring
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
* Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Michelle Baland
Kari Doring
Class Schedule
Matt Keneson
Tiffany Robinson
Faculty & Instructor questions
Tiffany Robinson
Degree Works
Matt Keneson
Tiffany Robinson
Academic Calendars
Matt Keneson
Catalogs
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu<mailto:kari.doring@utsa.edu>
[undefined]
1 week, 2 days
Registrar Turn Around Times
by Kari Doring
PLEASE LOOK AT CALENDAR FOR UPCOMING DEADLINES
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Weekly Turnaround Times for Registrar
Reminders
March 30- Drop Deadline (16 week)
Schedule Update- There are reports that some full sections in Summer 2026 are no longer appearing in the online schedule of classes. It appears to be impacting sections that do not have a waitlist option (WL cap of 0). This means our "lab-lecture" sections that have linked lab sections are disappearing since waitlisting is handled through the lab sections only. We have contacted Ellucian to confirm if this is a new setting that we can modify. In the meantime- If the course is a linked-lecture and lab situation please have the student select the View linked button to see the information about the lab-lecture info.
Graduation Coordination
Graduation (Catch All- Email)
March 20, 2026
Graduation Application
March 20, 2026
Graduation Diploma
March 20,2026
Name Change Form
March 20, 2026
Contract to Graduate/Excess Fee Waivers
March 23, 2026
Tuition Rebate
March 21, 2026
Records
Student Records (Email)
March 11, 2026
Pre-Requisite Override
March 20, 2026
Residency
Residency
March 20, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 03/19/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
March 17, 2026
To Be Evaluated
March 19, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
*
Transcript processing (status of outgoing requests)
*
General Registration questions
*
Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
*
Diplomas
*
Graduation Applications
*
Tuition Rebates
*
Name & ID Change
*
C2G
Brenda Puente
Amy Howlett
Brandy A’Hearn
Kari Doring
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
*
Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Michelle Baland
Kari Doring
Class Schedule
Matt Keneson
Tiffany Robinson
Faculty & Instructor questions
Tiffany Robinson
Degree Works
Matt Keneson
Tiffany Robinson
Academic Calendars
Matt Keneson
Catalogs
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
[undefined]
1 week, 2 days
Update: Accepting AP/CLEP credit
by Jackie Loden
Hello everyone,
Advisors have noticed recently that students seem to be unable to accept CLEP credit from the classic view of ASAP. Testing Services has stated that the IT Programmers are currently working on the issue, and they have provided this
link: https://ssbprod.utsa.edu/BannerExtensibility/customPage/page/TestingServi....
The Testing Services office plans to provide step by step instructions once the issue has been resolved and is available on modern view.
Best,
Jackie
The POC is:
Linda Kerns
Testing Services
linda.kerns(a)utsa.edu<mailto:linda.kerns@utsa.edu>
210-458-4125
1 week, 5 days
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
[cid:image001.png@01DCB55E.15466340]
Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Summer 2026 International Application Deadline
April 1
Summer 2026 International Applicant Document Deadline
April 15
Summer 2026 Domestic Application Deadline
May1
Application Downloads
ApplyTexas
March 14, 2026
Common Application
Freshman
March 15, 2026
Transfer
March 15, 2026
Scarlet (ONL)
March 12, 2026
Test Score Downloads
SAT
March 10, 2026
ACT
March 11, 2026
AP
March 13, 2026
CLEP
March 12, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
Summer 2026
March 6, 2026 (application date)
Fall 2026
March 6, 2026 (application date)
Spring 2027
Caught Up
ONL Programs
March 13, 2026 (application date) (3 applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Summer 2026
March 9, 2026
March 10, 2026
Fall 2026
March 6, 2026
March 9, 2026
Spring 2027
March 14, 2026
March 10, 2026
ONL
Caught Up
March 11, 2026 (6 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Summer 2026
Caught Up
February 24, 2026
Fall 2026
February 25, 2026
February 9, 2026
Spring 2027
Caught Up
Caught Up
Incoming Transcript & Document Dates
High School Transcripts
Apply email
March 16, 2026
Paper
March 16, 2026
TREx (EDI)
March 13, 2026
Parchment
March 16, 2026
CommonApp
March 16, 2026
Scribbles
March 16, 2026
SRAR
March 15, 2026
College Transcripts
National Student Clearinghouse
March 16, 2026
Military
March 10, 2026
Parchment
March 16, 2026
SPEEDE Electronic (EDI)
March 12, 2026
Apply email
March 16, 2026
Paper
March 16, 2026
Other
Application fee waivers
March 11, 2026
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Apply to UTSA: https://future.utsa.edu/apply/
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image002.png@01DCB55E.15466340]
2 weeks, 2 days