November 2017 - Advising - lists.it.utsa.edu

by advising＠lists.sis.utsa.edu

Over the weekend OIT and their consultants upgraded DegreeWorks 4.1.4 to 4.1.6, and the Advising tech group tested to make sure that it was functional. We have received reports this morning that some advisors are experiencing problems accessing DegreeWorks. If you are having problems, you will need to clear your cookies, cache, and history in your browser and try again. We identified a few minor problems over the weekend. These are the ones that most affect Advising: * Student catalog is not (usually) appearing in the DegreeWorks header * Student holds are not appearing in the DW header * The first three lines of the audit are not colored properly in the Plan version of the audit (the local modification has not yet been applied) OIT will work on these problems beginning this week, as well as some lingering problems left over from DW 4.1.4. If you have problems with DegreeWorks, please send an email to DegreeWorks(a)utsa.edu<mailto:DegreeWorks@utsa.edu> with a description of the problem. Jimmy James R. Adair, Ph.D. Associate Director of Advising Technology Lecturer II, Department of Philosophy & Classics One UTSA Circle San Antonio, TX 78249 210-458-6216

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DegreeWorks Upgrade

by advising＠lists.sis.utsa.edu

Good Day, DegreeWorks was upgrade over the weekend. So if you left your browser open, you will need to close it and re-open it. Even though the link is the same, there's old information in the cache that will give you a Passport Error. Also, we know that in the top block that contains the Student's Information, the "Student Catalog" and "Holds" are not showing. We reported this to OIT yesterday and they are working on it. But if you see anything questionable, please let us know. Thanks, LeaAnn

8 years, 4 months

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Join AAC for our Thanksgiving Potluck 11/20/2017 starting at 11:30 am!

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Hello Advising Community, I just wanted to send out an FYI about Monday's potluck: * The potluck will begin at 11:30 am and end at 1:30 pm to coincide with everyone's lunch break. * We will have bottled water available, but you're welcome to bring your own beverage of choice. * For those bringing a dish, I will be at the luncheon location: BB 1.01.02A at 11:00 am so you can drop off your dish before the lunch begins. If you have many appointments that morning you can drop off your dish to me (before 11:00 am) at MS 2.02.18 and I will get it to the location. * There will be plenty to eat so please come by and join us! Jeff Ragsdale, Ed.D. Student Placement Advising Center The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 (210) 458-5170 jeffrey.ragsdale(a)utsa.edu<mailto:jeffrey.ragsdale@utsa.edu> Frequently Asked Advising Questions: [www.utsa.edu/advise/students-faq.html]www.utsa.edu/advise/students-faq.html UTSA Academic Advising: www.utsa.edu/advise<http://www.utsa.edu/advise> P Please consider the impact on the environment before printing this e-mail. Advising by email - The official means of student communication from UTSA Undergraduate Academic Advising will be via the students’ preferred email as indicated by the student via their ASAP account. This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

8 years, 4 months

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instructor drops and DegreeWorks

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A couple of people have asked me about the instructor-initiated drops and how they're showing up in DegreeWorks, so I thought I'd give everyone an update. Several COLFA instructors this semester have taken advantage of a new policy that allows them to drop students for poor attendance. When they do this, the students' registration status changes to IW. A grade of W was also supposed to have been entered into academic history in Banner at the same time, but that part of the process didn't work properly. Consequently, many students (I think a little over 100) have an IW registration status in SFAREGS, but they have no grade for the course in Banner, so the course still shows up as In Progress in DegreeWorks. Because DegreeWorks reads grades, not registration status, there is nothing we can do to address this issue directly. However, I have had several meetings with OIT and the Registrar's office over the course of the semester to address this concern. At my meeting last week, OIT told me that they have corrected the script, so starting next semester when an instructor drops a student, the registration status will change to IW and a grade of W will immediately be moved to academic standing (assuming census date has passed). The number of student drops will also be updated. If the student already has six drops, the grade will be F instead of W. What about students with IW registration status this semester who do not yet have W grades? OIT is writing a script to identify all those students and move grades of W (or F) into academic history in Banner, so once the grade is there, it will show up in SHATERM, SHASUBJ, and other Banner forms, and it will appear as an actual grade rather than IP in DegreeWorks. I asked what would happen if the script missed any students or if it couldn't be completed before the end of the semester, and a representative from the Registrar's office said that they would update student grades manually if necessary at the end of the semester. So if any students ask if the IP in DegreeWorks means they're still enrolled in a class that their instructor has dropped them from, you can assure them that if the registration status in SFAREGS says IW, they have been dropped, and they will not receive credit for the course. Jimmy James R. Adair, Ph.D. Associate Director of Advising Technology Lecturer II, Department of Philosophy & Classics One UTSA Circle San Antonio, TX 78249 210-458-6216

8 years, 4 months

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Test

by advising＠lists.sis.utsa.edu

Good afternoon! This is just a test message. Barbara Smith Executive Director of Advising The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 Phone: (210) 458-5586 Fax: (210) 458-4303 This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

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DegreeWorks upgrade

by advising＠lists.sis.utsa.edu

OIT is scheduled to perform the upgrade from DegreeWorks 4.1.4 to DegreeWorks 4.1.6 this weekend, beginning after 5:00 p.m. Friday, Nov 17. Once the upgrade starts, DegreeWorks will be inaccessible until the upgrade and testing are completed on Sunday afternoon or evening. The new version of both DegreeWorks Prod and DegreeWorks Test should be available before the start of business on Monday, Nov 20. Links to both Prod and Test should remain the same. Jimmy James R. Adair, Ph.D. Associate Director of Advising Technology Lecturer II, Department of Philosophy & Classics One UTSA Circle San Antonio, TX 78249 210-458-6216

8 years, 4 months

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Procedures for Current UTSA Students Interested in Online Cyber Security

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Good afternoon all! I wanted to provide a quick reminder from our presentation at the All-Advisor training this morning. If you see a student who expresses an interest in the Online Cyber Security program, please provide them my contact information to discuss the petition process. Please do not submit a petition on the student's behalf. I will talk through the process with the student and help facilitate the paperwork with them myself. We need to be able to keep track of all admission petitions and are unable to do that if petitions are coming in from several different places and many different advisors. I appreciate your cooperation and attention today! Thanks! Shannon Rios, M.A. Academic Advising Coordinator Online Programs The University of Texas at San Antonio Shannon.Rios(a)utsa.edu<mailto:Shannon.Rios@utsa.edu> 210-458-2143

8 years, 4 months

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Fw: Thanksgiving Potluck

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Hi Advising Community, Just a friendly reminder that the Thanksgiving Potluck is around the corner and you still have time to sign up if you plan to bring a dish. Regards, Jeff Ragsdale, Ed.D. Student Placement Advising Center The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 (210) 458-5170 jeffrey.ragsdale(a)utsa.edu<mailto:jeffrey.ragsdale@utsa.edu> Frequently Asked Advising Questions: [www.utsa.edu/advise/students-faq.html]www.utsa.edu/advise/students-faq.html UTSA Academic Advising: www.utsa.edu/advise<http://www.utsa.edu/advise> P Please consider the impact on the environment before printing this e-mail. Advising by email - The official means of student communication from UTSA Undergraduate Academic Advising will be via the students’ preferred email as indicated by the student via their ASAP account. This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

8 years, 4 months

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Monthly All Advising Meeting

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Below is the agenda for the Monthly All Advising meeting on Wednesday, November 15th in BB University Room. 8:00-8:30 Networking 8:30-8:50 Shannon Rios and Ben Garrison-Online Cyber Security Program 8:50-10:00 Sharing of information from Academic Advisors who attended at NACADA Annual Conference John Bonner- Student Success for Life: An Integration of Life Coaching and Academic Advising Yolanda Williams- From the Black Panthers to Black Lives Matter: Advising in an age of protest with Bell Hooks Donna Ware- Commission Meeting on Multicultural Concerns Betsy Haddad- Gateway to Advising Administration: Lessons Learned in the Field Cynthia Rodriguez- Maximizing Generational Traits in Today's Students & New Advisors Margaret Garcia- Publish with NACADA: Find the Appropriate NACADA Venue for your Writing

8 years, 4 months

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FW: UTSA Abroad: Summer programs and scholarships - Please Forward

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FYI - Sylvia Dear Colleagues, To help celebrate International Education Week (Nov 13-17), we will offer two events open to students. Please forward the below message and attachment to help promote. Thank you for your support, Brandon Lanners Director, Education Abroad Office of International Programs ** Please forward widely * Dear UTSA Students, Join the Education Abroad office to learn about your study abroad options and celebrate International Education Week (Nov 13-17). Both events are open to all students. [cid:image001.png@01D3594C.F274BE00]

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Advising November 2017