June 2020 - Advising - lists.it.utsa.edu

by advising＠lists.it.utsa.edu

Hello Everyone, There have been changes made to the process for the C2G and 30/45 hour petition please see the link to the form below and also the process from the Registrar's Office. The link to the form will also be updated on the academic advising website. Have a great rest of the week. Barbara Barbara Smith Senior Director Transfer and Transition Student Success Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 Phone: (210) 458-5586 Fax: (210) 458-4303 UTSA Coronavirus updates: http://www.utsa.edu/coronavirus/<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.utsa...> [https://members.phikappaphi.org/images/PKP/PKP_Primary_300x85.png] This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error. From: Eric Cooper Sent: Tuesday, June 16, 2020 11:29 AM To: Anthony Surratt <anthony.surratt(a)utsa.edu>; Kim Canady <Kim.Canady(a)utsa.edu>; Jan Daniels <Jan.Daniels(a)utsa.edu>; Luis Ramos <Luis.Ramos(a)utsa.edu> Cc: Barbara Smith <Barbara.Smith(a)utsa.edu>; Angelica Barrera <angelica.barrera(a)utsa.edu>; Daniel Garcia1 <Daniel.Garcia1(a)utsa.edu>; Alejandra Holt <Alejandra.Holt(a)utsa.edu>; Suzanne Stokes <Suzanne.Stokes(a)utsa.edu> Subject: Updated C2G and 35/40 Petition Form OSEC, We have a new Contract to Graduate and 30/45 Hour Petition form and process. The new C2G and 30/45 form is now live on the Registrar Forms page under the Miscellaneous submenu: https://onestop.utsa.edu/forms/registrar/<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fonestop...>. This is a fillable PDF and should be completed via email. Please note the new process is as follows: 1. Student completes the form, indicating C2G or 30/45 Petition. 2. Student submits the form to Advisor who signs and attaches the semester-by-semester plan and returns it to the student. 3. Student submits the form to our new website with supporting documentation as necessary: c2g(a)utsa.edu<mailto:c2g@utsa.edu> (this will create a Salesforce ticket) 4. Registrar's Office will verify need for C2G or supporting documentation for 30/45 Petition. 5. Student will be notified from Registrar's Office if additional information is needed as well as approval or denial of the request. 6. If students have questions, OSEC should have access to review the case in Salesforce or email the c2g(a)utsa.edu<mailto:c2g@utsa.edu> account. If the student happens to email to OSEC, you can send it to the c2g Salesforce queue. Please let us know if you have any questions! Eric ____________________________________________________________ Eric K. Cooper, Ph.D. Associate Vice Provost for Enrollment Operations and University Registrar The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 eric.cooper(a)utsa.edu<mailto:eric.cooper@utsa.edu> (210) 458-4472

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FW: Inclusive Excellence Impacting racial injustices micro site

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From: Feiyi Ring <Feiyi.Ring(a)utsa.edu> Date: Monday, June 15, 2020 at 10:38 AM Subject: Inclusive Excellence Impacting racial injustices micro site Hi everyone! Here is the Impacting racial injustices micro site- https://www.utsa.edu/inclusiveexcellence/impacting-racial-injustices/inde...<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> Please review the site, share it with your colleagues, and feel free to offer recommendations for improvement. Sharing the link is a progressive step that the Board can make to assist in educating the campus about racial inequities. Thank you very much for your support. Feiyi Ring Administrative Services Officer I The University of Texas at San Antonio Office of Inclusive Excellence One UTSA Circle San Antonio, TX 78249 ph: 210.458.4451

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A Moment to Breathe

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[If you want to test your memory, try to recall what you were ...] Hello, Hope your week started well. Have you been doing some self-care lately? We often forget to just sit, breathe, and turn inward for a moment. I invite you to join me in below breathing exercise, which helps to focus inward: Take a deep breath in through the nose and exhale deeply to begin. Take a deep breath in through the nose and sigh it out audibly. Take a deep breath in through the nose and sigh it out audibly. Take a deep breath in through the nose and sigh it out audibly. Close your ears with your thumbs or index fingers Take a deep breath in through the nose and exhale slowly making a humming sound Take a deep breath in through the nose and exhale slowly making a humming sound Take a deep breath in through the nose and exhale slowly making a humming sound Take a deep breath in through the nose and exhale deeply to end If you need to take a 15-minute-power-nap now, go for it. You are at home on your PC and your camera is off! Enjoy the week and stay healthy - Sylvia Sylvia Mansour The University of Texas at San Antonio Director Interdisciplinary Education Advising One UTSA Circle San Antonio, TX 78249 Main Building 3.214 Phone: 210-458-4424 Sylvia.mansour(a)utsa.edu<mailto:Laura.garcia@utsa.edu> UTSA is closely monitoring the coronavirus. For more information: https://www.utsa.edu/coronavirus<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> CONFIDENTIAL COMMUNICATION: This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, pleased be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

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Staff Senate Nominations Due Friday

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Hello All, Just a reminder that the deadline to nominate yourself or another staff member for Staff Senate is this Friday (June 19th) at 5:00 PM. You should have received an email last Monday (June 8th) with your individual link to the nomination form. If you did not receive an email, please let me know. Matt D. Keneson Staff Senate Vice Chair 2019-2020 Retention & Graduation Program Coordinator Graduation Help Desk | The University of Texas at San Antonio utsa.edu/GraduationHelpDesk<http://www.utsa.edu/graduationhelpdesk/>

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FW: NEW- CAP AIS Class Opened for Summer

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Good morning, AIS 1203 opened for CAP students yesterday. AIS 1203-02S CRN: 34525 The pathway is Exploratory Studies. Have a good weekend, Pam Jones Program Specialist MDST and AIS University of Texas at San Antonio 210-458-6877 UTSA Coronavirus updates: http://www.utsa.edu/coronavirus/<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.utsa...> From: advising(a)lists.it.utsa.edu <advising(a)lists.it.utsa.edu> Sent: Thursday, June 11, 2020 3:35 PM To: advising(a)lists.it.utsa.edu Subject: [Advising] FW: NEW- CAP Math Classes Opened for Summer FYI - Sylvia From: Melissa Blanton <Melissa.Blanton(a)utsa.edu<mailto:Melissa.Blanton@utsa.edu>> Sent: Thursday, June 11, 2020 3:23 PM To: Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu<mailto:Patricia.Gonzalez@utsa.edu>>; Temple Carter <temple.carter(a)utsa.edu<mailto:temple.carter@utsa.edu>> Cc: Angelica Barrera <angelica.barrera(a)utsa.edu<mailto:angelica.barrera@utsa.edu>>; Lona George <Lona.George(a)utsa.edu<mailto:Lona.George@utsa.edu>>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu<mailto:Sabina.Bhattathiry-Kapoor@utsa.edu>> Subject: NEW- CAP Math Classes Opened for Summer Patti and Temple, Here are two math classes that have opened for CAP students. The Math Department just opened these today, so they were not included on my earlier list. Would you be able to post this information as well? As a reminder: CAP students must complete a mathematics course (other than College Algebra) as one of the criteria for the program. Please note that to be eligible for these courses, students need satisfactory scores on the ALEKS Math Placement or completion of the prerequisites. Since these classes just opened today, there may be some CAP students who have already registered who would benefit from taking a math in place of one of their other Summer courses. Second 5-week Summer CAP Courses (MATH) (open as of 6.11.2020) Subject Course Section CRN Title Seats Enrolled Available Comments MAT 1093 03S 34290 Precalculus 20 3 17 Prerequisite: MAT 1073 or the equivalent course or satisfactory performance on a placement examination (ALEKS). This section is reserved for CAP students. MAT 1214 01S 34285 Calculus I 20 3 17 Prerequisite: MAT 1093 or an equivalent course or satisfactory performance on a placement examination (ALEKS). This section is reserved for CAP students. Thank you! Melissa Blanton Academic Advisor II, Engineering Advising The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 Phone: (210) 458-5525 E-mail: melissa.blanton(a)utsa.edu<mailto:melissa.blanton@utsa.edu> Students: Please be sure to include your Banner ID or MyUTSA ID when corresponding with UTSA officials. UTSA Coronavirus updates: https://www.utsa.edu/coronavirus/<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> CONFIDENTIAL COMMUNICATION: This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

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FW: NEW- CAP Math Classes Opened for Summer

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FYI - Sylvia From: Melissa Blanton <Melissa.Blanton(a)utsa.edu<mailto:Melissa.Blanton@utsa.edu>> Sent: Thursday, June 11, 2020 3:23 PM To: Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu<mailto:Patricia.Gonzalez@utsa.edu>>; Temple Carter <temple.carter(a)utsa.edu<mailto:temple.carter@utsa.edu>> Cc: Angelica Barrera <angelica.barrera(a)utsa.edu<mailto:angelica.barrera@utsa.edu>>; Lona George <Lona.George(a)utsa.edu<mailto:Lona.George@utsa.edu>>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu<mailto:Sabina.Bhattathiry-Kapoor@utsa.edu>> Subject: NEW- CAP Math Classes Opened for Summer Patti and Temple, Here are two math classes that have opened for CAP students. The Math Department just opened these today, so they were not included on my earlier list. Would you be able to post this information as well? As a reminder: CAP students must complete a mathematics course (other than College Algebra) as one of the criteria for the program. Please note that to be eligible for these courses, students need satisfactory scores on the ALEKS Math Placement or completion of the prerequisites. Since these classes just opened today, there may be some CAP students who have already registered who would benefit from taking a math in place of one of their other Summer courses. Second 5-week Summer CAP Courses (MATH) (open as of 6.11.2020) Subject Course Section CRN Title Seats Enrolled Available Comments MAT 1093 03S 34290 Precalculus 20 3 17 Prerequisite: MAT 1073 or the equivalent course or satisfactory performance on a placement examination (ALEKS). This section is reserved for CAP students. MAT 1214 01S 34285 Calculus I 20 3 17 Prerequisite: MAT 1093 or an equivalent course or satisfactory performance on a placement examination (ALEKS). This section is reserved for CAP students. Thank you! Melissa Blanton Academic Advisor II, Engineering Advising The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 Phone: (210) 458-5525 E-mail: melissa.blanton(a)utsa.edu<mailto:melissa.blanton@utsa.edu> Students: Please be sure to include your Banner ID or MyUTSA ID when corresponding with UTSA officials. UTSA Coronavirus updates: https://www.utsa.edu/coronavirus/<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> CONFIDENTIAL COMMUNICATION: This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

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FW: You Are Invited to the Self-Service Timesheet Town Hall

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From: SPOC <spoc(a)utsa.edu> Date: Wednesday, June 10, 2020 at 2:51 PM Subject: You Are Invited to the Self-Service Timesheet Town Hall [cid:image001.png@01D63FFA.706CA2F0] [cid:image002.png@01D63FFA.706CA2F0] You are invited to attend a Timesheet Virtual Town Hall meeting. As we transition to UTSA’s Self-Service Timesheet process, we want to ensure the provided resources are helpful, share additional details and hear directly from you. We encourage you to attend one of two town halls: * Tuesday, June 16, 2 p.m.<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Futsa.we...> * Wednesday, June 17, 2 p.m.<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Futsa.we...> The town hall is hosted by Financial Affairs, Human Resources and Business Information Services. Panelists include: * Frances Whitaker, Director of Payroll Services * Pamala Howard, Human Resources Advisor * Cynthia Orth, Campus Application Services Manager * Javier Martinez, Sr. Director for Financial Information Systems We will discuss the Self-Service Timesheet project and its impact to you, time and absence reporting process, available job aids and training, and upcoming workshops. You will be able to ask questions on any topic through a chat function. [cid:image003.png@01D63FFA.706CA2F0]<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Futsa.we...> [cid:image004.png@01D63FFA.706CA2F0] <https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Futsa.we...> Before the town hall, you are encouraged to visit the Self-Service Timesheet Project web page<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> to view dates for upcoming workshops, job aids and how-to videos. We look forward to seeing you at the next town hall. © The University of Texas at San Antonio | Financial Affairs

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FW: Updated list of Summer CAP courses

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FYI - Thank you Melissa for creating this list and sharing with the community :) From: Melissa Blanton <Melissa.Blanton(a)utsa.edu<mailto:Melissa.Blanton@utsa.edu>> Sent: Thursday, June 11, 2020 12:13 PM To: Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu<mailto:Patricia.Gonzalez@utsa.edu>> Cc: Lona George <Lona.George(a)utsa.edu<mailto:Lona.George@utsa.edu>>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu<mailto:Sabina.Bhattathiry-Kapoor@utsa.edu>> Subject: Updated list of Summer CAP courses Hi Patti, I've made an updated list of open CAP courses offered in the second 5-week summer term. Feel free to share with the general advising community. Second 5-week Summer CAP Courses (open as of 6.11.2020) Subject Course Section CRN Title Seats Enrolled Available ANT 2043 01S 33104 Intro to Archaeology-ONLINE 100 85 15 ARC 2413 91S 34288 History of Architecture I 50 48 2 ARC 2423 91S 34125 History of Architecture II 50 16 34 ECO 2013 01S 34203 Introductory Macroeconomics 110 33 77 Course has prerequisite(s) ECO 2023 02S 34139 Introductory Microeconomics 200 105 95 ENG 2013 01S 34062 Introduction to Literature 40 18 22 Course has prerequisite(s) ENG 2233 01S 33424 British Literature II 36 22 14 Course has prerequisite(s) ENG 2293 01S 33026 American Literature II 40 31 9 Course has prerequisite(s) HIS 1053 01S 33612 US His Civil War to Present 80 72 8 HIS 1053 02S 34038 US His Civil War to Present 80 4 76 HIS 2053 01S 33642 Texas History 80 71 9 PHY 1623 02S 32599 Algebra-based Physics II 90 88 2 Course has prerequisite(s) PHY 1631 05S 32861 Algebra-based Physics II Lab 30 29 1 Course has prerequisite(s) PHY 1631 06S 33712 Algebra-based Physics II Lab 30 21 9 Course has prerequisite(s) PHY 1963 01S 32400 Physics Scientists&Engr II 60 59 1 Course has prerequisite(s) PHY 1963 02S 32600 Physics Scientists&Engr II 60 23 37 Course has prerequisite(s) PHY 1971 02S 32405 Physics-Scientists&Engr II Lab 30 26 4 Course has prerequisite(s) PHY 1971 03S 32406 Physics-Scientists&Engr II Lab 30 27 3 Course has prerequisite(s) POL 1013 4AS 34211 Intro to American Politics 85 35 50 PSY 1013 01S 33390 Introduction to Psychology 80 78 2 STA 1053 01S 30701 Basic Statistics 50 48 2 STA 1053 02S 34239 Basic Statistics 125 114 11 WRC 1013 01S 30686 Freshman Composition I 25 9 16 WRC 1013 06S 34135 Freshman Composition I 25 4 21 WRC 1023 09S 34184 Freshman Composition II 25 2 23 Course has prerequisite(s) Melissa Blanton Academic Advisor II, Engineering Advising The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 Phone: (210) 458-5525 E-mail: melissa.blanton(a)utsa.edu<mailto:melissa.blanton@utsa.edu> Students: Please be sure to include your Banner ID or MyUTSA ID when corresponding with UTSA officials. UTSA Coronavirus updates: https://www.utsa.edu/coronavirus/<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uts...> CONFIDENTIAL COMMUNICATION: This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

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Quote for the Day

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The bond that links your true family is not one of blood, but of respect and joy in each other's life.-Richard David Bach

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Follow up to updates to timesheet: New Timesheet Project Group Starts June 15

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Below is additional information that was provided in regards to our time keeping. Thank you, Angie Angelica M. Barrera, M.S. From: SPOC <spoc(a)utsa.edu> Date: Monday, June 8, 2020 Subject: Reminder – New Timesheet Project Group Starts June 15 [cid:image001.png@01D63D9A.357E5CE0] Sent on behalf of Financial Affairs and Payroll REMINDER: Announcing PeopleSoft Time and Labor and Manager Self-Service to Employees and Managers in the June 15 Deployment UTSA is changing how timesheets are entered by employees and approved by managers in PeopleSoft. UTSA recently conducted a pilot group of employees to use the new Time and Labor Employee (ESS) and Manager Self-Service (MSS) platforms. We are extending the platform to a new round of employees and managers, and your department was selected to be part of that group. You will no longer use the Interim Workflow Solution (IWS) or a paper timesheet to report absences or time worked. You currently submit a timesheet that is approved by your manager and then entered into PeopleSoft by your departmental timekeeper every week or every month, depending on your classification. This process changes on mid-June for classified and A&P employees. Timesheet Data Entry Changes Please check with your supervisor if you are unsure of your classification. * A&P Employees will continue to report time on a monthly basis. * Beginning July 1, 2020, you will enter your June monthly timesheet into PeopleSoft ESS. * Time prior to June 1 will be entered by timekeepers for A&P employees. * Salaried Classified Exempt and Non-Exempt Employees will continue to submit their time on a weekly basis. * Beginning June 22, you will enter your timesheets (dated June 15 and forward) into PeopleSoft ESS. * The last timesheet entered by a timekeeper is for the week ending on June 14, 2020. This includes all prior retroactive time and/or absence entries. * Managers will approve employee timesheets in PeopleSoft MSS for their employees in this group. * Note: Hourly and Student Employees are excluded from this group, and their timesheet entry process with the timekeeper remains the same. * PeopleSoft sends various approval and request notifications to managers and employees. Your timesheet will route to your manager for approval within the PeopleSoft system; your department timekeeper will no longer be involved in your timesheet entry process. This change will increase efficiencies for reporting time and absences by using existing systems and decreasing the number of individuals and effort it takes for data entry today. Training resources<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.utsa...> are available for each category of employee so you will be familiar with the process prior to go-live. You will not be able to access the Employee and Manager Self-Service timesheet process until June 15. Be prepared for the new process by reviewing the materials that pertain to you. Remote workshops will be available after we go live. Stay tuned for more details. © The University of Texas at San Antonio | Business Affairs

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