3:34 p.m.
Dear COEHD Faculty,
Please see below regarding incomplete grades.
--
Liliana Gutierrez, Ph.D.
Assistant Dean for Faculty and Academic Affairs
College of Education and Human Development
The University of Texas at San Antonio
DT Campus: DB 4.226
(210) 458-4480 office
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From: Eric Cooper <eric.cooper(a)utsa.edu>
Sent: Tuesday, December 15, 2020 9:31 AM
Subject: Incomplete Grades
Good morning Deans and Department Chairs,
We are receiving quite a few emails about incomplete grades so I wanted to send out some
information.
1. If you are changing an Incomplete grade from a previous semester, you will need to
submit a paper (fillable pdf) change of grade form under the Faculty Services tab in ASAP.
Those changes were due Dec. 11 and have been changed to F grades and now require a grade
change.
2. If you are trying to assign an Incomplete for this fall, you can do that via the link
in ASAP today until noon. The IN is a menu option under the Faculty Services tab in ASAP.
Here's the link
(https://www.utsa.edu/enrollment/facultystaff/registrar/FacultyServicesHel...;)
and the information:
"Requirements for Removal of Incomplete" Menu Option (Assigning or Changing a
Grade of Incomplete)
This page allows you to electronically submit a Requirements for Removal of Incomplete
form to the Registrar's Office. This form must be completed before an Incomplete final
grade can be assigned to a student. If you need to give a student an incomplete grade,
select this menu option. Once in this form, scroll down until you find the student you
wish to assign the incomplete grade, and then click the "IN Request" link.
After you selected the "IN Request" link, you will be taken to another page
where you can enter the following five items: (1) the reason for assigning the
"IN" grade; (2) a check-box indicating that the student has attended at least
three-fourths of the term (only students attending three-fourths of the term are eligible
for an "IN" grade); (3) a letter grade indicating the student's academic
progress so far in your course; (4) a short overview describing the work the student still
needs to complete; and (5) a percentage indicating how much work still needs to be
completed before a final grade will be given.
Once finished entering this information, submit the form. When you go to the Final Grade
Worksheet, the grade of "IN" has automatically been assigned for this student.
Notice that you are not able to delete the "IN" grade on the final grade
worksheet once the electronic incomplete form has been submitted. However, if the final
grade entry window is still open and the "IN" grade has not been rolled to
academic history, simply return to the electronic incomplete form and click the
"Delete this Incomplete" button-this action removes the "IN" grade
from the Final Grade Worksheet and allows you to enter other grades for this student.
Notice also, that when you are in the Final Grade Worksheet and you select the Grade list
box, there is no "IN" grade option available. You can only give an incomplete
grade from the electronic incomplete grade form.
After final grades have been rolled to academic history, you may submit an Online Grade
Change to change this grade for an undergraduate student; however, the only the only way
to change this grade for a graduate student is to follow the usual paper grade change
procedures.
Thanks for all you do for our students. Take care!
Eric
____________________________________________________________
Eric K. Cooper, Ph.D.
Associate Vice Provost for Enrollment Operations and University Registrar
Woo | Communication | Ideation | Individuation | Input
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
eric.cooper@utsa.edu<mailto:eric.cooper@utsa.edu>
(210) 458-4472
