12:45 a.m.
Hello,
Starting today, the COEHD Communications team is launching a new flyer approval process,
to help ensure all flyers meet branding and accessibility standards. Below is an overview
of this process and attached you will find a detailed document outlining the purpose,
steps, and helpful resources.
Flyer Submission & Approval Process
Step 1: Initial Review
* Flyers must be submitted for approval to COEHD Communications at
coehdcomm@utsa.edu<mailto:coehdcomm@utsa.edu> at least 5 business days before
distributing or posting.
* The COEHD Communications team will review your flyer within 48 hours and check for
adherence to the following:
* UTSA and COEHD branding compliance
* Design clarity
* Accessibility features
Step 2: Feedback or Approval
* If the flyer meets all guidelines, it will be approved for distribution/posting.
* If revisions are needed, feedback will be provided with clear instructions for
adjustments.
Step 3: Final Approval and Distribution
* Once adjustments have been made, resubmit an updated flyer for approval.
*Flyers that are created outside of COEHD do not need approval by COEHD Communications.
*Non-compliance with accessibility or branding standards may lead to delays in approval or
rejection of the flyer.
If you require a more personalized flyer or need a different type of design, please submit
a COEHD Marketing & Communications
Request<https://utsa.service-now.com/myportal?id=sc_cat_item&sys_i...;.
An easy way to remember that your flyer needs at least a 5 business day notice to go
through approval or revisions is –
5 Days or No Display
We are integrating accessibility standards now to create a more inclusive environment and
to prepare for Title II Accessibility requirements, which take effect in April 2026.
The second attachment in this email is the COEHD Branding and Accessibility Kit. This
PowerPoint document covers official logos, the UTSA color palette, photos, new Adobe
Express flyer templates, and additional information on how to make your flyers or
materials accessible.
For the COEHD Lunch & Learn Series on Wednesday, April 16, from noon-1p.m. (JPL
4.04.12C Faculty Center Conference Room), we will walk through the branding and
accessibility kit and answer your questions. The meeting will be in-person and on Zoom,
the Zoom will be recorded and sent out.
Adobe Express
As an Adobe Creative
Campus<https://provost.utsa.edu/academicinnovation/adobe-at-utsa/>;, every student,
faculty, and staff has access to Adobe’s full suite of creative cloud tools. Adobe Express
is a user-friendly platform perfect for creating graphics, flyers, video, social media
content from scratch or plug and play templates. The flyer templates in the branding kit
were made using Adobe Express.
The COEHD Communications team will be holding workshops on how to use Adobe Express. More
details will be coming soon. In the meantime, explore on your own or check out this
helpful YouTube
tutorial<https://www.youtube.com/live/LfJ5jUgLEBk?si=9zLYPinO-o3CmbaG>;.
If you have any questions or need support, don’t hesitate to reach out. We’re here to help
and understand there may be a learning curve as we begin this new process.
Thank you,
COEHD Communications
The College of Education and Human Development
The University of Texas at San Antonio
Submit a Communications & Marketing
Request<https://utsa.service-now.com/myportal?id=sc_cat_item&sys_i...
Submit a Website
Request<https://support.utsa.edu/myportal?id=sc_category&catalog_i...