3:06 p.m.
Dear COEHD Faculty/Researchers:
I am forwarding an announcement (with an attachment) regarding the "upcoming effort
certification notification" from the VPR office.
Amaury Nora, Professor & Associate Dean for Research
Executive Director for Research Integrity
College of Education and Human Development
University of Texas at San Antonio
San Antonio, TX 78249
210.458.4112
From: Can Saygin
Sent: Sunday, July 23, 2017 6:48 PM
To: Hazem RashedAli; Rob Tillyer; Harry R Millwater; Floyd Wormley; Amaury Nora; Raquel
Marquez; Hamid Beladi; Joseph Kulhanek
Cc: Ali Kolahdouz; Jennifer Silver; Juliet Ray; Amy Ossola-Phillips; Theresa Bailey;
Santos Garza; Bernard Arulanandam; Beth Manning; Michelle Stevenson; Laura Buchhorn
Subject: Effort Certification -- NOTIFICATION
-------- PLEASE FORWARD (with the attachment) TO ALL FACULTY IN YOUR COLLEGE/UNIT
-----------
Dear Colleagues,
After a 6-month internal IT/process project, we have eliminated ECRT from Effort
Certification process. ECRT was a very inefficient and ineffective platform that caused
ambiguity among all of us and led to several manual interventions regarding the data flow
between PeopleSoft and ECRT platform. On top of it, we had to pay for it. We will no
longer use ECRT.
The new process has been streamlined and it starts with an email sent to you (please see
rest of the document for what the email looks like) with a link to an interface on UTShare
and an effort card in pdf. In 4 clicks, you will reach your effort card and with the 5th
click, you will either approve or deny the effort card. Your RSC director will be able to
answer questions in regards to your effort card. Especially if you deny, please put your
comments in the comment box and we will get back with you. The application allows you to
approve/deny your effort card on smart phones, tablets, etc. More flexibility, less
faculty time, very simple (it was supposed to be), all under our control, all data and
responses are time-stamped, and free of charge.
You will receive two emails on Tuesday, July 25, 2017.
1. Notification Email (below is what it looks like)
2. Your personalized link will be sent to you.
Our deadline is Friday, Aug 11, 2017. Due to lack of access to Internet, if you cannot
complete the effort card, we will follow up with you. Please make all the effort to help
us with the deadline.
(For some reason, if you cannot read the rest of the email on your smart phone or tablet,
the attached file is the pdf version of this email, just review it please.)
Sincerely,
Can Saygin
AVP-Research
Professor of Mech Eng
can.saygin@utsa.edu<mailto:can.saygin@utsa.edu>
210-458-5194
========== NOTIFICATION IS ON THE WAY =====================
Effort Certification - New Look and Feel!
Good afternoon!
The effort certification period for 9/1/2016 - 2/28/2017 is now open and VPR is happy to
announce that a newer, streamlined process will be used for viewing and certifying your
effort.
New Effort Certification System - How Does it Work?
You will not be required to login to the eCRT system this period and will instead receive
an e-mail notification with a link to your effort card as a PDF document.
[cid:image007.jpg@01D30464.937FE6F0]
Clicking the personalized link will open the review and approval screen where you will be
able to review your effort card and certify effort by selecting "Approve" or
"Deny" and clicking the "Submit" button (see below).
[cid:image008.jpg@01D30464.937FE6F0]
[cid:image009.jpg@01D30464.937FE6F0]
What should I do after certifying my effort card?
Nothing, you're done! Once you've clicked the "Submit" button, your
approval or disapproval will be logged and a notification sent to the Office of Sponsored
Projects. If you disapproved, your RSC will contact you to determine the issue with your
effort card and how to resolve it.
Who can I contact if I have questions or need assistance?
Your RSC should be your first point of contact with effort certification related
questions. Contact information for each RSC is provided below for your convenience:
RSC
Name
Phone
Email
Liberal & Fine Arts, Business and Honors College (RSC-ABH)
Jennifer Silver
458-4234
jennifer.silver@utsa.edu<emailto:jennifer.silver@utsa.edu>
Downtown Campus / Institute for Economic Development (RSC-DTC / RSC-IED)
Theresa Bailey
458-4226
theresa.bailey@utsa.edu<emailto:theresa.bailey@utsa.edu>
College of Education (RSC-EDU)
Juilet Ray
458-6995
juilet.ray@utsa.edu<emailto:juilet.ray@utsa.edu>
College of Engineering (RSC-ENG)
Amy Ossola-Phillips
458-6995
amy.ossola-philips@utsa.edu<emailto:amy.ossola-philips@utsa.edu>
College of Sciences (RSC-SCI)
Mimi Garza
458-8785
santos.garza@utsa.edu<emailto:santos.garza@utsa.edu>
