COEHD Faculty please check with your respective department to verify if you have an internal deadline. Regards, Karen P. Hoskins From: Jenny De Los Santos Sent: Tuesday, January 06, 2015 11:16 AM To: Anson Ong; Athanassios T. Papagiannakis; Daniel Pack; Harry R Millwater; Bruce Barnett; Thelma Duffey; Mari Cortez; Belinda Flores; William Cooke; Jeremy R. Sullivan; Vincent Canizaro; Yilmaz Hatipkarasulu; Jason Yaeger; Gregory Elliott; Paul LeBlanc; Mark Bayer; Gregg Michel; Marita Nummikoski; David Frego; Eve Browning; James D. Calder; Robert Fuhrman; Xiaohe Xu; Edwin Barea-Rodriguez; Rajendra Boppana; Waldemar Gorski; Miguel Yacaman; Lance L. Lambert; Sandy Norman; James E Groff; Melody Lo; William Flannery; Lalatendu Misra; Yoris Au; Stewart Miller; Raydel Tullous; Suman Basuroy; Joachim Singelmann; Martell Teasley; Chris Reddick; Richard Hartley; Ann Eisenberg; Betty Merchant; Rogelio Saenz; George Perry; JoAnn Browning; DANIEL GELO; Gerry Sanders; John Murphy Cc: Jesse Zapata; Digital Measures; Dawn Roberts; Cindy Perez; Diane Cordova; Elaine Miller; Karen Hoskins; Linyi Zhou; Maria Alvarez (Engineering); Mary Alice Cervantes; Petra Gonzales; Rachel Guerra; Robert Daniel; Sandra Wenzel; Sherrie McDonald; Terri Reynolds; Andrea Trease; Anita Garza; Brenda Lujan; Brian Jantz; Cammie Diaz; Carolyn Cochran; Cheri McMaster; Cindy Murphy; Corina Menier; Dena Bruedigam; Donna Nanny; Elba Ramos; Forrest Wilson; Iliana Rodriguez; Janet Allen-Mcconkey; Jenny Stokes; Jo Reyes; John Strubelt; Judith Quiroz; Judy Olivarez; Karen Metz; Kathleen McCleery; Kelly Jo Stephens; Kevin Bryan; Kim Kyle; Laura Earleywine; Laurie Gay; Leticia Garcia; Marcella Guerrero; Margarita Gomez; Martha Luna; Mary McNair; Mary O. Lopez; Melissa Schafer; Melody Hensley; Michael Logan; Nakia Scott; Naomy Ybarra; Peggy Neff; Pik Rodriguez; Priscilla Chapa; Roxanne Cuevas; Saraswathi Chandrasekaran; Shandra Bigler; Sharron Pacheco; Teresa Pena; Terri Gerondale; Valerie Thornberry; Venetta Williams; Wanda McNair; Vicki Weber; Sandy Welch Subject: FW: 2014 Annual Faculty Performance Evaluations This message is being sent on behalf of Jesse T. Zapata, Vice Provost for UTSA Downtown and Academic and Faculty Support: REMINDER: The deadline for entering Annual Report information into Digital Measures is January 31, 2015. The 2014 Annual Faculty Performance Evaluation process will begin shortly (see attached timeline). Please share the following information with your faculty. In order to ensure that vitas in Digital Measures are updated and that Digital Measures annual reports are completed in time, please note the following: * All continuing faculty (NTT, tenure-track, and tenured) must update their vitas and complete an annual report. Continuing instructors includes full-time faculty as well as part-time faculty appointed regularly (at least twice in the last four semesters). * All instructors must update their vitas in Digital Measures in order for UTSA to comply with HB 2504. Information required by HB 2504 for faculty vitas will automatically be moved to the Bluebook vita for public viewing. If the faculty member is part-time and is not a continuing instructor, there is no requirement to complete the annual report. * NTT faculty should include any elements of the Annual Report for which they have been assigned responsibilities - Teaching, Research, Service, and Other. "Other" would include any administrative or oversight duties assigned. They should ensure that any publications and service performed during 2014 is added to their vita. NTT faculty should enter "Not Applicable" for any activity on the Annual Report they did not perform. NTT faculty should also complete commentary regarding the self-evaluations of accomplishments for each type of responsibility they have been assigned. * Faculty should be sure to select an end date for activities they want to appear in 2014: either "Present" for ongoing activities or "2014" as the end date for completed activities. If "Present" or "2014" is missing in the End Date field, the activity will not appear on the Annual Report. (To indicate 'Present' as the end date, the End Date field should be left blank.) * Please remind your faculty that activities and accomplishments that occurred during 2014 can only be brought into the Annual Report by updating the Digital Measures vita. The only information that a faculty member has to input directly into the Digital Measures Annual Report is commentaries about teaching, research and service, and the electronic signature. This is done by completing the 'Annual Report Summary' screen in Digital Measures. * Please remind your full-time faculty members (including full-time NTT) that to be eligible for a merit raise, they must submit an Annual Report and that their Annual Report must be submitted using the Digital Measures Annual Report module. * Finally, please note that all 2014 Faculty Annual Reports will be archived on February 1, 2015; the archived copy will be the faculty member's official 2014 Faculty Annual Report. If faculty wish to access their 2014 Faculty Annual Report after it has been archived, they should request a copy through their department administration. All faculty are encouraged to enter the information as soon as possible to ensure their information is loaded in time. Systems tend to get overloaded and run very slow when deadlines are approaching. The Digital Measures landing page can be accessed at http://provost.utsa.edu/vpaie/dm/. User Manuals for both the Vita and Annual Report, as well as an Annual Report Mapping document that shows where Digital Measures vita items map to the Annual Report, can be found on this page. Faculty may call Tia Palsole (8038) for technical assistance with Digital Measures. Thank you.