2:54 p.m.
Dear Colleagues,
Yesterday, from the
COEHDFacultyResearch@utsa.edu<mailto:COEHDFacultyResearch@utsa.edu> account, I sent
information to you that explains how the VP REDKE Office can help you make purchases.
Today, I am sending additional information from Can Saygin on that same process, but I
also have a specific request.
Please let me know if you are running into any problems related to using sponsored
projects funds for
1) Purchasing,
2) Hiring Grad Students (HR process),
3) Summer Salary,
4) Other “I cannot spend my sponsored prj funds” issues.
Please also review instructions below on purchasing steps, similar to what was sent
yesterday, including two sets of info from two emails, as well as two email attachments
revealing types of problems some faculty are encountering.
Michael
Michael J. Karcher, Ed.D., Ph.D., Associate Dean for Research
Professor of Educational Psychology
College of Education and Human Development
University of Texas at San Antonio
501 Cesar Chavez Blvd., Suite DB 4.337 (DT); MB 3.304D (Main Campus, COEHD Dean’s Suite)
San Antonio, TX 78207
(Cell: 210-347-1314)
(210) 458-2032; 458-2650 (department)
michael.karcher@utsa.edu<mailto:michael.karcher@utsa.edu>
Dear ADRs,
(Academic Deans are cc’d too)
I posted this below message in TEAMS/ADRs and reattaching the pdf form.
I am now attaching two emails indicating roadblocks in getting faculty what they need to
do their research.
As REDKE, we are determine to overcome these barriers.
I need your direct communication with me confirming that “your college is OK at this point
OR needs assistance”.
The ResearchFinance@utsa.edu<mailto:ResearchFinance@utsa.edu> email goes to Candice
Galindo at REDKE who has the ProCard.
I need each ADR to reach out to their faculty and ask them to let the ADR know ASAP if
they run into any problems related to using sponsored projects funds for
1) Purchasing,
2) Hiring Grad Students (HR process),
3) Summer Salary,
4) Other “I cannot spend my sponsored prj funds” issues.
I am monitoring weekly RowdyExchange activity through Lane Brinson to see the “flow”.
For purchasing issues using ProCard, if you are UNABLE to follow the process below,
directly email Candice Galindo
atcandice.galindo@utsa.edu<mailto:candice.galindo@utsa.edu>.
(Candice – keep Beth and me in the loop on a daily basis please).
We cannot “wait” on these issues, we need to drive the process aggressively.
Looking forward to hearing from the ADRs in order to finetune the game plan!!!
Thank you all,
Can
Can (John) Saygin, PhD
[write “Can”, say “John”]
Senior Associate Vice President for Research
Professor of Mechanical Engineering
The University of Texas at San Antonio (UTSA)
Office of Research
San Antonio, Texas 78249
[cid:498f38ec-057c-4f94-bc38-01b36a930085@namprd08.prod.outlook.com]
http://research.utsa.edu/texas-university-research/utsa-research/<http...
[cid:a3db5d91-dfb1-4187-8b30-b1fa90eee8cb@namprd08.prod.outlook.com]
can.saygin@utsa.edu<mailto:can.saygin@utsa.edu>
[cid:7dff13c3-3c73-4dd8-8222-e61b512966c1@namprd08.prod.outlook.com]
(210) 458-TBD
[cid:25a1aa78-a705-47b8-b2ba-7d8ceabf9ece@namprd08.prod.outlook.com]
Twitter
@DrSaygin<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Ftwitter.com%2FDrSaygin&data=02%7C01%7CMichael.Karcher%40utsa.edu%7C7a88dce2af604e0cf79f08d7f80e11e6%7C3a228dfbc64744cb88357b20617fc906%7C0%7C0%7C637250611765770428&sdata=BCNtuxdw7roT91cQFcU12dV3u%2BeYShoB3NCryDPe3%2Bw%3D&reserved=0>
[cid:4501e155-4eeb-4028-b70f-69a33ac5a8cb@namprd08.prod.outlook.com]
LinkedIn<https://nam03.safelinks.protection.outlook.com/?url=https%3A%...
Dear ADRs,
In order to unclog the purchasing process, we have a ProCard person in REDKE to place
orders for the faculty using funds in their Sponsored Projects.
First priority in purchasing is to use RowdyExchange. If a vendor is in RowdyExchange then
follow RowdyExchange process.
If Vendor is not in RowdyExchange or there are issues with specific orders through
RowdyExchange, then the attached Credit Card Purchase Request
Form<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2...
is required for all ProCard purchases. The form requires the following:
1. Department contact and delivery information
2. Vendor contact information
3. Attach a quote or screenshot to ensure correct project is purchased
4. Item quantity and description
5. Funding source information
6. Budgetary approver and signature
7. Instruction on how to make payment (such as website, account information, telephone
number, etc.)
REDKE will manage the above-mentioned Procard to support expenditures, including virtual
conference registrations, paid from externally sponsored projects. Departments shall send
the completed Credit Card Purchase Request Form (attached) to REDKE's team at
ResearchFinance@utsa.edu<mailto:ResearchFinance@utsa.edu> with the 10-digit project
ID in the subject line and copy the principal investigator(s).
Financial Affairs will purchase non-sponsored essential Procard purchases that cannot be
made via Rowdy Exchange. Departments shall send the completed form to
FinancialAffairs@utsa.edu<mailto:FinancialAffairs@utsa.edu>. Once the transaction
has successfully processed, the requester will receive confirmation.
Please disseminate in your colleges and let's unclog the purchasing process!!!
Thanks.
