[Coehd] Business functions related to research--Who to contact going forward

Dear Faculty, I did not want this list to get lost in the email I just sent announcing the two RSCs assignment to specific departments, and given notice of new Post Award office. Pasted below, and attached as an excel file, is a list of who you can contact for assistance with specific business/fiscal and proposal/reporting functions related to research activities. Many of the business functions listed below are those performed by staff in the RSC, though, so you may find this list answers (or raises) questions related to the RSC and what they do, and which you may want to be aware of if you are attending the open house meeting of the RSCs tomorrow. Michael As of 9/8/20 Business Function Task Your Point of Contact Proposal Development Develop Proposal Obtain letters of support of collaborators Your Research Service Center (RSC) Verify co-PI shared credit % and routing departments to facilitate F&A distribution Your Research Service Center (RSC) Develop appropriate budget and budget justification to accomplish the scope of work Your Research Service Center (RSC) Verify cost sharing requirements and obtain documentation for cost share support. Your Research Service Center (RSC) Identify and evaluate issues related to program income Stacy Williams, Research Post-Award Request and obtain budget, scope of work and relevant documents from subcontractors and consultants Your Research Service Center (RSC) Prepare technical narrative, biosketches, current and pending support, and similar required technical and non-technical documents Your Research Service Center (RSC) Compliance Identify related intellectual property disclosures Jessica Fernandez, Contracts and Industry Agreement Disclose conflicts of interest and commitment Patsy Arevalo, Research Integrity Disclose human subjects research (IRB) Tammy Lopez, Research Integrity Disclose animal research (IACUC) Yolanda Acosta, Research Integrity Disclose use of radioactive materials or lasers in research (RLSC) Diana Olukotun, Research Integrity Disclose biological toxins and select agent use (IBC) Amanda Haley, Research Integrity Disclose hazardous materials use (CSC) Amanda Haley, Research Integrity Disclose export controls involvement Robert Mitchell, Research Integrity Prepare Proposal Routing Form Your Research Service Center (RSC) Proposal Review and Submission Review Proposal Confirm proposal meets sponsor requirements (text, margins, font, page limits, etc.) Your Research Service Center (RSC) Approve request for additional space or alterations to existing space Your Research Service Center (RSC) Review the application for scientific accuracy Your Research Service Center (RSC) Make revisions and corrections to administrative components of the proposal after institution review, but prior to submission Your Research Service Center (RSC) Award Review, Negotiation and Acceptance Award Review Negotiation and acceptance of the Award Your Research Service Center (RSC) Identify significant changes from proposal to award and document substantial changes. Your Research Service Center (RSC) Negotiation of Nonfinancial Agreements Initiate agreement request Your Research Service Center (RSC) Financial Management of Award Award Set-Up Determine if PreAward PID set up is required and notify GCFS Your Research Service Center (RSC) Confirm that protocols and approvals for regulatory compliance requirements are current, approved, or under review at the time of initial project set-up Your Research Service Center (RSC) Initiate and complete new award/project setups/modifications in PeopleSoft to include cost share cost centers Daniel Anzak, Grant and Contracts Financial Services Initiate cost share transfer(s) from units as documented on cost share statement Daniel Anzak, Grant and Contracts Financial Services Cost Share Monitor, track, obtain PI certification on cost share commitments Stacy Williams, Research Post-Award Effort Reporting Allocate effort of PIs and other personnel to project (eForms) Stacy Williams, Research Post-Award Monitor effort commitments for sponsored projects Stacy Williams, Research Post-Award Assist PI's in certifying effort and process corrections Stacy Williams, Research Post-Award Substantiate effort changes over 90 days Stacy Williams, Research Post-Award Initiate corrections to Payroll Confirmation Report Stacy Williams, Research Post-Award Certify effort on project Stacy Williams, Research Post-Award Financial Management Initiate rebudgeting requests Stacy Williams, Research Post-Award Review and Approve Expenditures in accordance with Uniform Guidance and sponsor requirements (allocability, allowability, reasonableness and consistency) Stacy Williams, Research Post-Award Monitors Project burn rate to ensure effective use of project funds Stacy Williams, Research Post-Award Request cost transfer Stacy Williams, Research Post-Award Review and reconcile projects on a monthly basis Stacy Williams, Research Post-Award Initiate financial transactions (eForms, requisitions, travel, expense reports) Stacy Williams, Research Post-Award Maintain backup documentation for all project expenditures Daniel Anzak, Grant and Contracts Financial Services Approve and post budget transfers Daniel Anzak, Grant and Contracts Financial Services Review and approve IDTs Daniel Anzak, Grant and Contracts Financial Services Process sponsor refunds Daniel Anzak, Grant and Contracts Financial Services Financial Reporting Prepare Financial Status Report (FSR) for submission to sponsor Daniel Anzak, Grant and Contracts Financial Services Invoicing and Accounts Receivable Provide documentation required for sponsor invoices Stacy Williams, Research Post-Award Accounts receivable management and collections Daniel Anzak, Grant and Contracts Financial Services Program Income Identify program income Stacy Williams, Research Post-Award Notify GCFS of any program income (i.e., ticket sales, admission to activities, revenue from sales and services of goods developed in conjunction with a sponsored project) Stacy Williams, Research Post-Award Deposit and Monitor program income Stacy Williams, Research Post-Award Prepare and send the report of program income to the sponsor Stacy Williams, Research Post-Award Subawards Manage subaward performance Stacy Williams, Research Post-Award Review and approve subaward invoices for payment Stacy Williams, Research Post-Award Track and process subrecipient deliverables Stacy Williams, Research Post-Award NonFinancial Management of Awards Scientific/Program Management Conduct and oversee the execution of project aims or statement of work. Post-Award Initiate request for programmatic changes to the project. Post-Award Review and process/execute programmatic changes to the project, when required. Post-Award Complete interim technical / progress reports. Post-Award Post Award Changes and Approvals Notify Post Award of changes to key personnel (reduction in time and/or absence from the project of key staff or PI) or change in project scope Stacy Williams, Research Post-Award Initiate request for no-cost extension Post-Award Inventions Promptly submit invention disclosure to Officer of Commercialization and Innovation. Post-Award Award Close Out Communicate with Stakeholders Confirm with PI and/or department staff all transactions have posted to the project, including payment of final subaward invoice Stacy Williams, Research Post-Award Clear or cancel outstanding encumbrances/commitments or recurring charges Stacy Williams, Research Post-Award Update personnel appointments using eForms Stacy Williams, Research Post-Award Deliverables and Required Closeout Reports Complete final technical/progress reports and submit to sponsor Stacy Williams, Research Post-Award Post End Date Follow-Up Close out project/award in PeopleSoft Daniel Anzak, Grant and Contracts Financial Services Michael J. Karcher, Ed.D., Ph.D. Associate Dean for Research Professor of Educational Psychology College of Education and Human Development (COEHD)—UTSA 501 Cesar Chavez Blvd., Suite DB 4.337 (DT); MB 3.476 (Main Campus) (210) 458-2032; 458-2650 (department) michael.karcher(a)utsa.edu Emily P. Bonner, Ph.D. Assistant Dean for Research Associate Professor, C&I Co-Director, San Antonio Mathematics Collaborative Chair, UTSA Faculty Senate College of Education and Human Development (COEHD)—UTSA (210) 458-5402 emily.bonner(a)utsa.edu Raitza Garcia Assistant Director of Development College of Education and Human Development The University of Texas at San Antonio Mail: One UTSA Circle, San Antonio, TX 78249 Office: MB 3.488 Office: 210-458-6505 (Mobile: 210-831-4609) Iwan Notowidigdo Senior Grant Development Coord. (Mobile: 347-231-5931) iwan.notowidigdo@gmail.com<mailto:iwan.notowidigdo@gmail.com> iwan.notowidigdo(a)utsa.edu